This is a reference format, not legal advice. Exact wording and required stamp paper value vary by state and by the authority you're submitting to - there is no single format used everywhere in India. Confirm the current requirements with your notary or the concerned institution before relying on this.
When You Need This
If your name is spelled or formatted slightly differently across your own documents - say, your Aadhaar card and your 10th marksheet, or your admit card and your passport - many institutions and departments will ask for a notarized affidavit confirming that both names belong to the same person, before they'll accept the mismatched document.
Note: this is different from a name change affidavit, which is used when you've actually changed your name (for example after marriage) rather than just correcting a spelling discrepancy - see our Name Change Affidavit After Marriage format instead if that's your situation.
Enter Your Details
Answer a few quick questions and we'll generate the properly worded affidavit below - typed straight into the document, no leftover "[your full name]"-style instructions when you print.
Click anywhere in the document above to fine-tune the wording before printing - the verification/notary date and place are left blank on purpose, since those are only decided when you're at the notary's office.
Confirm the required stamp paper value with your notary or the institution first - it genuinely varies by state and purpose.
Keep self-attested copies of both documents showing the differing spellings ready - most authorities expect these submitted alongside the affidavit.
Sign it in front of a Notary Public - do not sign it beforehand.
Carry a valid ID proof when visiting the notary.
Frequently Asked Questions
Whenever your name appears differently spelled or formatted across your own documents - for example, a small spelling difference between your Aadhaar card and your 10th marksheet, or between your passport and a bank record - and an institution asks you to prove both names belong to the same person.
Yes - this is exactly the "one and the same person" affidavit EPFO commonly asks for when the name (or father's name) on your Provident Fund account doesn't exactly match your Aadhaar or bank KYC record, which is a very common reason a PF withdrawal or transfer gets held up. Fill in both spellings/versions of your name and the two documents they appear on, then check with your EPFO regional office or employer whether they also want it on their own specific letterhead format before you get it notarized.
There is no single stamp-paper value used across India for this - it genuinely varies by state and by the authority you're submitting to (some examples found range from about Rs. 10 to Rs. 100). Confirm the exact value with your notary or the concerned department before buying stamp paper.
Not quite. A name mismatch affidavit says two existing spellings both refer to the same person (nothing is being changed). A name change affidavit is used when you've actually changed your name - for example after marriage - and usually needs additional steps like a gazette notification depending on which records you need to update. Make sure you're using the right one for your situation.
Most authorities expect you to submit the affidavit along with self-attested copies of both documents showing the differing spellings, but exact requirements vary by institution. Check what your specific college, employer, or department asks for before submitting.