Passport Identity CertificateReference format for govt/PSU employees
Passport Identity Certificate for Government Employees
Reference format · Last reviewed September 2026
This must be issued by your Head of Office, not by you. We also found genuinely conflicting information across reference sources about which annexure letter currently applies to this certificate - this format covers the commonly required content, not a specific letter. Confirm the current designation and format with your office or the Passport Seva portal.
When You Need This
Employees of central/state government, statutory bodies, public sector undertakings, or local bodies applying for a passport commonly need to submit an Identity Certificate from their Head of Office/Department, confirming their identity and that the department has no objection to them holding a passport.
Enter Your Details
Fill in your own details below, then hand the generated reference to your Head of Office/Department - they'll issue the actual certificate on their letterhead with their own signature and seal.
Click anywhere in the document above to fine-tune the wording before handing it to your Head of Office for their signature and seal.
Fill in your own details and print, or download/share the PDF to your office's admin desk.
Hand it to your Head of Office/Department - they'll issue it on their own letterhead, with their signature and office seal.
Confirm the current required format/annexure letter with your office, since this varies and has changed over time.
Frequently Asked Questions
Employees of central/state government, statutory bodies, public sector undertakings, or local bodies applying for a passport commonly need to submit an Identity Certificate from their Head of Office/Department, confirming their identity and that the department has no objection to them holding a passport.
No - this certificate must be issued and signed by your Head of Office/Department on official letterhead, not by you. This format is a reference to hand to your office so they know exactly what to include - it isn't valid until they issue and sign it.
We found genuinely conflicting information across reference sources about which letter currently applies to this certificate, and Passport Seva has revised its annexure numbering before. This format covers the commonly required content, not a specific letter - confirm the current designation with your Head of Office or the Passport Seva portal.
Passport Seva has alternative provisions in some cases (such as a personal undertaking) if a government employee's department delays issuing this certificate - check the current instructions on passportindia.gov.in or with your Regional Passport Office.