1) File a police NCR/complaint about the loss. 2) Publish a newspaper classified about it. 3) Keep both as attachments. Most boards and universities won't accept a duplicate-marksheet application without these - the affidavit alone isn't enough.
Why the Extra Steps Matter
A marksheet or degree certificate is a document someone else could misuse if they found it - so before a board or university issues you a duplicate, they want a paper trail showing the loss was genuine and publicly declared, not just a convenient claim. That's what the police report and newspaper ad are for.
The Three Steps, in Order
| Step | What to Do |
|---|---|
| 1. Police report | File a Non-Cognizable Report (NCR) or missing-article complaint at your local police station. Keep the acknowledgement copy. |
| 2. Newspaper advertisement | Publish a classified ad in a local daily newspaper stating the document (name, roll number, board/university, year) has been lost. Keep the original clipping. |
| 3. Affidavit / Indemnity Bond | Draft the affidavit stating the loss, referencing the police report and newspaper ad, and sign the indemnity undertaking - then get it notarized. |
| 4. Apply for duplicate | Submit the affidavit, police report copy, newspaper clipping, and the board/university's duplicate-issuance application form together. |
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Open Lost Marksheet Affidavit Generator →What Is an Indemnity Bond, and Why Does It Matter Here?
Beyond just declaring the loss, the affidavit typically includes an indemnity clause - a promise that if the original document is later found, recovered by someone else, or misused, you (not the issuing board/university) bear full legal and financial responsibility for it. This protects the institution from liability for issuing a second copy of a document that could theoretically still exist and circulate.
What Stamp Paper Value Do You Need?
This isn't uniform across India - it depends on the specific board or university's own circular and your state's stamp duty rules. Many require somewhere between ₹100 and ₹200 non-judicial stamp paper, but check the exact figure your board/university specifies before printing, since using the wrong value can mean redoing the whole process.
This Also Applies To
The same three-step process (police report → newspaper ad → notarized affidavit) generally applies to other lost educational documents too - a duplicate migration certificate, transfer certificate, or provisional degree. The exact application form differs by institution, but the affidavit's core structure is the same.
This is a reference format, not legal advice. The exact process, stamp paper value, and documentation required for a duplicate marksheet/certificate vary by board, university, and state - always confirm with the specific issuing authority's current circular before applying.
Lost Marksheet Affidavit के बारे में हिंदी में जानकारी
Marksheet या degree खो जाने पर duplicate copy के लिए apply करने से पहले तीन चीज़ें ज़रूरी हैं: पुलिस में NCR/complaint, newspaper में classified ad, और उसके बाद notarized indemnity affidavit। यहाँ अपना affidavit free में बनाइए - document details भरिए, generate कीजिए, और notary से sign करवा लीजिए।